Chancery Clerk & Staff

The Chancery Clerk performs various duties and responsibilities.  The duties include, but are not limited to, the following:

 

Clerk of the Chancery Court:

• Receive and assign cases to one of our Chancery Judges
• Maintain the court docket and fill all records of the court
• Keep and preserve court minute books
• Issue process for service upon defendants
• Receive and account for various filing fees
• Process all phases of civil commitments, both mental health and drug and alcohol
• Transmit statistical data to the Administrative Offices of the Courts (AOC)
• Transmit divorce and other statistics to the Mississippi Department of Vital Records
• Process court records for appeals to the Supreme Court and Court of Appeals
• Serve as court appointed guardian, administrator, executor, conservator, or commissioner when called upon

Clerk of the Board of Supervisors

• Attend all meetings of the Board of Supervisors
• Prepare the minutes of each Board meeting
• Assist the Board in equalizing the assessment rolls of real and personal property
• Compile numerous reports on the Board's behalf and submit them to other state governmental entities, as required by statute
• Receive and process all applications made for homestead exemption and the results to the State Tax Commission

Custodian of Public Land Records

• Receive and record all documents (Warranty Deeds, Deeds of Trust, Powers of Attorney, etc.) filed in Public Land Records
• Create and maintain various indexes for documents filed in public land records (i.e., subdivision index, sectional index, direct/reverse index, etc. )
• Process homestead exemption applications and assessment rolls through the State Tax Commission
• Account for all recording fees

County Treasurer and County Auditor:

• Receive, disburse, and account for all county funds of whatever nature
• Prepare monthly claims docket, pay all county bills and sign all county checks
• Prepare a monthly report of receipts and disbursements to the Board of Supervisors
• Receive and account for monthly and annual settlements from various county officials, including the Tax Collector, Sheriff & Justice Court Clerk
• Maintain various ledgers and account on behalf of other county offices and must examine the books of all offices

Collector of Delinquent Real Estate Taxes:

• Receive and maintain the list of lands sold for taxes on the last Monday of every August
• Receive, process, and account for the redemption of all lands sold for taxes and make a record of the same
• Research owners and lien holders of lands sold for taxes and issue various forms of notice prior to the foreclosure of the right of redemption
• Issue tax deeds (clerk's conveyance) on lands sold for taxes upon maturity.

Other Duties:

• Record and preserve Military Discharges
• Serve as county-wide notary
• Receive and process applications for passports through the U.S. Department of State.